RetailOS

Retail & wholesale · Sri Lanka

Retail & wholesale — stock, sales, and accounts.

Counter, warehouse, field, and books on one live shop URL. Built for hardware, grocery, pharmacy, and distribution.

Register your shopOpen live demo
Demo live · demo.retailos.lk
point_of_sale

POS till

Sessions, holds, returns, and barcode scan.

tablet_mac

Field orders

Reps order on tablet; shop approves lines.

inventory_2

Stock

Warehouses, stocktakes, GRN, and FEFO.

receipt_long

VAT & books

Sri Lanka invoices, AR/AP, and period lock.

Features

Built for how shops work

Counter sales, back office, field reps, and finance — one product.

POS & counter sales

Fast till with sessions, held bills, voids, returns, split payments, barcode scan, and optional restaurant table mode.

Sales & invoicing

Invoices, quotations, orders, delivery notes, receipts, credit notes, returns, statements, and customer wallet credit.

Field orders

Reps submit orders on tablet; shop approves line-by-line, invoices in stock, and sends the rest back as not supplied.

Stock & purchasing

Live stock, stocktakes, transfers, reorder alerts, PO shortlist, GRN, supplier bills, returns, and landed cost.

Accounting & VAT

Chart of accounts, journals, AR/AP, payments, expenses, banking, period lock, and VAT return summary.

Reports & analytics

Sales, purchases, inventory, cash flow, financial statements, management dashboards, and inventory intelligence.

Catalog & masters

Products, brands, categories, units, customers, suppliers, payment terms, and multi-location warehouses.

Control & security

Per-module permissions for every sidebar item, audit log, user roles, company profile, and numbering.

Shops we fit

Built for real shops

  • Hardware & general retail

    SKU catalog, contractor pricing, and wholesale accounts.

  • Grocery & supermarket

    Barcode POS, pack/base units, and expiry tracking.

  • Pharmacy

    Batch numbers, FEFO dispensing, and regulated product fields.

  • Wholesale distributors

    Credit terms, statements, and price lists by customer type.

  • Restaurant & café

    Dedicated POS layout for table service.

Modules

Every module. Live.

The same screens you open after login.

Operations & POS

Run the counter and day-to-day shop floor.

  • Dashboard. Sales today, stock value, receivables, and low-stock alerts.
  • POS till. Open/close sessions, float, held bills, authorize voids and returns.
  • Restaurant POS mode. Table/order workflow for cafés and restaurants.
  • Stock. On-hand quantities, valuation, and cost history.
  • Inventory intelligence. Dead stock, velocity, basket pairs, and category rollups.
  • Stocktakes. Physical counts with variance posting.
  • Warehouse transfers. Move stock between locations.
  • FEFO / batch tracking. Expiry dates and first-expiry-first-out for pharmacy and grocery.

Sales

Retail and wholesale customers on one system.

  • Invoices. VAT tax invoices with Sri Lanka Gazette fields and IRD serial format.
  • Quotations & sales orders. Quotes and orders through to invoice.
  • Delivery notes, receipts & credit notes. Full document cycle with GL posting.
  • Returns & statements. Customer returns and account statements.
  • Credit limits & reminders. Credit holds, overdue follow-up, and authorize release.
  • Customer wallet. Store credit from returns — spend at till or cash out.
  • Promotions, loyalty & gift cards. Discounts, points, and prepaid cards.
  • Sales & customer analyse. SKU and customer analytics with CSV export.
  • SMS broadcast. Bulk SMS to customers via Notify.lk.
  • Price lists. Retail, wholesale, and contractor pricing by customer type.

Field orders

Sales reps on the road; shop approves in back office.

  • Tablet order entry. Reps build orders with live stock visibility.
  • Line approval. Shop approves in-stock lines; others marked not supplied.
  • Partial invoicing. Invoice approved lines; rep sees view-only status.
  • Credit blocking. Orders over limit need authorize release.
  • Rep-only access. Field reps see only their orders — not full back office.

Purchasing

Procure-to-pay from PO to supplier payment.

  • Purchase orders. Create, confirm, and track supplier POs.
  • Stock receive (GRN). Goods-in against PO or ad hoc — updates stock and AP.
  • Landed cost. Allocate freight into unit cost on receive.
  • Supplier bills & debit notes. Post AP and supplier credits.
  • Purchase returns. Return goods to suppliers.
  • Supplier statements. Supplier ledger and aging.
  • Reorder & PO shortlist. Low-stock suggestions and draft PO lines.
  • Purchase analyse. Purchasing trends and analytics.

Finance & accounting

Books that tie to every sale and purchase.

  • Receivables & payables. Customer and supplier ledgers.
  • Journals & payments. Double-entry GL with payment allocation.
  • Expenses & banking. Daily expenses, bank register, reconciliation.
  • Bank CSV import. Import statement lines for matching.
  • Period lock. Lock accounting months against backdating.
  • VAT return. Output vs input VAT summary for filing.
  • Trial balance. Period-end review before close.

Reports

Operational and financial visibility.

  • Sales & purchases reports. Period summaries with drill-down.
  • Inventory report. Stock valuation and movement.
  • Financial statements. P&L and balance sheet with CSV export.
  • Cash flow. Cash in and out analysis.
  • Management analytics. Executive KPI dashboards.
  • Operational summary. Day-to-day ops snapshot.

Admin & platform

Setup, security, and integrations.

  • Permission manager. One row per sidebar module — view, create, edit, delete, authorize.
  • Users & roles. Built-in roles plus per-user overrides.
  • Audit log. Append-only history of changes.
  • Company & VAT setup. TIN, BRN, IRD dept code, rates, and branding.
  • Document numbering. Sequences for invoices, POs, receipts, and more.
  • REST API. API-key access for products and suppliers.
  • Supplier portal. Suppliers view open POs and bills via secure link.
  • Multi-tenant hosting. Your shop at yourshop.retailos.lk with isolated database.

How it works

We approve every shop and help you start.

  1. 01

    Tell us about your shop

    Register and choose a preferred shop URL.

  2. 02

    We set it up

    Alphabet reviews, creates your database, and prepares the site.

  3. 03

    You go live

    Your team logs in, we train, and billing is agreed with you.

Your shop URL looks like yourshop.retailos.lk

Let’s talk

Ready to run your shop on RetailOS?

RetailOS powered by Alphabet (Pvt) Ltd

072 574 2238Register

Live demo

See it ringing sales

Open the live demo at demo.retailos.lk. POS, field orders, stock, purchases, accounting — the same product your shop will use.

Open demo site